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Designation: Executive Secretary to the CEO for one of our clients in Qatar.

On-Site Work Location: Qatar

Monthly Salary: QR 7,000 (All inclusive) negotiable.

Visa + ticket + medical insurance: company provided.

Responsibilities

• Efficiently manage and maintain the CEO’s office, Schedules, calendars, and coordinate appointments.
• Prepare reports, correspondences, and other documents as requested.
• Review and follow up on the accuracy and completeness of tasks and reports.
• Handling and preparing sensitive and confidential information.
• Prepare agendas and plans for meetings.
• Attend meetings (where required) and produce the minutes.
• Prepare and manage the CEO’s travel arrangements and itineraries.
• Assist and coordinate events as required.
• Understand the implications of deadlines and endeavours.
• Follow up on works in progress and proactively communicate status.
• Liaise and maintain sound relations with internal and external stakeholders.
• Build and maintain an accurate and safe filing system.
• Assisting the CEO with other tasks as needed or required.

Qualifications

• Bachelor’s degree in business administration, preferably, but not a must.
• 5 years of experience as an Executive Secretary or similar secretarial role supporting senior executives.
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
• Excellent written and verbal communication skills.
• Good time management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy in handling tasks and documents.
• High level of professionalism, efficiency, integrity, and motivation.
• High level of discretion in handling sensitive information.
• Excellent interpersonal skills for interacting with stakeholders at all levels.
• Strong problem-solving and critical thinking skills with the ability to work independently.
• Familiarity with business analytics and reporting tools is a plus.